Electronic Thesis Submissions | Graduate Studies

Electronic Thesis

Effective October 2006, the University thesis requirement is one electronic copy (.pdf only). However, Faculties/departments may have an additional requirement for bound paper copies. Students must submit bound copies to their department as appropriate see section 3.3 of the Thesis Regulations for a list of Faculty/department requirements.

Submission Instructions

Your thesis must conform to the thesis standards established by the University and Library and Archives Canada.

Review the Thesis Regulations for formatting requirements
Ensure that your thesis has received final acceptance/approval by your Examining Committee before submitting to the GSO for final approval. Thesis will not be reviewed by the GSO if acceptance/approval of the thesis has not been received (Thesis Acceptance form).
Review the instructions for uploading your thesis to UWSpace
If you wish to apply for restrictions on the circulation of your thesis due to patents pending or other circumstances, complete and submit a Request to Restrict Circulation of Thesis form for approval to your academic department well in advance of your final submission.
Submit your thesis (.pdf format only) and any supplementary files via UWSpace for review by the GSO. Your thesis will be reviewed within a reasonable time frame (approximately one to three working days)
You will be contacted by e-mail after a review has taken place to advise you of any corrections that must be made prior to final approval
If corrections are required, you will be required to resubmit electronically via UWSpace
Once your electronic submission is approved, you will be notified by e-mail. Retain a copy of this email to submit to New Media Services with any required paper copies for binding
Review section 3.3 of the Thesis Regulations for Faculty/department requirements for submission of bound paper copies (see above)
Complete and submit to the GSO a Theses Non-Exclusive License
Complete and submit to your academic department a Graduate Student Change of Enrollment Status/Degree Completion/Voluntary Withdrawal form
Complete and submit an Intention to Graduate form to your academic department

Preparing Your Thesis for Electronic Submission
Submitting Your Thesis Electronically
Websites for Additional Information On:
Completion of Degree
Access to Your Electronic Thesis
Questions and Contacts
Information Systems and Technology (IST)

Preparing Your Thesis for Electronic Submission

Thesis are prepared with a variety of applications, (i.e. Word, WordPerfect, LaTex, etc.) all such thesis can be submitted electronically, but are required to be printed to .pdf.

Information on how to prepare your thesis for electronic submission, how to submit your thesis electronically, available courses, and other related topics (including how to convert a document to a .pdf format) is available at:

http://ist/ew/ethesis/uploading-new.html

The above website also provides information on Enhanced E-thesis and LaTEX electronic submissions.

Submitting Your Thesis Electronically

Instructions on how to submit electronically are located at:

http://ist/ew/ethesis/uploading-new.html

Websites for Additional Information about:

Theses Non-Exclusive License
Submission of this form is mandatory for both Master's and Doctoral students. See Thesis Regulations - section 9 (Microfilming) for additional information. Please download the form from this website , or obtain a paper copy from the Graduate Studies Office, complete it and submit it to the Graduate Studies Office.

Use of Copyrighted Material
Full details on "Use of Copyrighted Material" are available in the Thesis Regulations, section 2.2 . In addition, signed letters of permission must be submitted to the Graduate Studies Office.

Restriction on Circulation of a Thesis
For further information on placing restrictions on the circulation of a thesis refer to the Thesis Regulations, section 3.4. Also, the Graduate Studies Calendar, Theses and Convocation, Guidelines for Thesis Examination Without Public Disclosure

Completion of Degree
Students who wish to be considered for a tuition refund must submit a Graduate Student Change of Enrollment Status/Degree Completion/Voluntary Withdrawal Form. For further information on refunds refer to: http://www.grad.uwaterloo.ca/calendar/Grad_Calendar/Fees_EarlyTerminate.asp

Forms are available in departments or the Graduate Studies Office or a copy may be downloaded from the following website: http://www.grad.uwaterloo.ca/forms/Academic_Records/
CompletionWithdrawalStatusChange.pdf

Access to Your Electronic Thesis

Once your thesis has been successfully submitted, the Graduate Studies Office will transfer the .pdf file to the library and the Library and Archives Canada via ProQuest Information and Learning.

Electronic thesis are available through the library's Electronic Theses and Dissertations (UW) collection at:

http://uwspace.uwaterloo.ca/handle/10012/6

Thesis located in this database are publicly available and are linked into the TRELLIS system. Abstracts will be published and made available in the Dissertations Abstract International database.

The Library and Archives Canada has contracted with ProQuest Information and Learning to film thesis for long term preservation. Electronically submitted thesis will be preserved in the NLC fiche archive. To search for thesis authors and titles in the Library and Archives Canada's Catalogue: http://www.nlc-bnc.ca/thesescanada/s4-230-e.html

Questions and Contacts

Graduate Studies Office

Graduate Studies Office
(519) 888-4567 ext. 36035
e-mail: asloboda@uwaterloo.ca

Information Systems and Technology (IST)
The following website provides a link to consulting offices in each Faculty where students may seek computing assistance: http://ist.uwaterloo.ca/cs/compfac.html